You have registered for an event of Biking4All Asbl, having its registered office at rue Toffette 34, 5650 Walcourt, BCE 0753.579.439, hereinafter referred to as “Biking4All” or “the organiser”.
Biking4All is your single point of contact for all your questions regarding Happy Bike Days. Biking4All can be reached by e-mail: firstname.lastname@example.org.
Article 1. Registration
At the time of registering, the Participant declares to be at least 18 or to have his legal guardian’s consent to register for the event.
The registration is only valid if the registration form has been completely and truthfully filled out, the registration fee and payment for extras have been paid in full and these general terms and conditions have been accepted.
Article 2. Right of withdrawal
The registration falls under Art. VI, 53, 12° WER for which the right of withdrawal is excluded.
In case of non-participation, regardless of the reason, the registration fee and possible extras cannot be reclaimed.
Article 3. Cancellation of the event – Force Majeure – Liability
Biking4All is only liable for a shortcoming attributable to it, insofar as this liability has not been explicitly excluded or limited in these general terms and conditions. In aggregate, the liability of Biking4All is in any case limited to compensating for direct damage (excluding indirect damage) and can never be in excess of the value of the service provided, being the registration fee.
Liability in the event of force majeure is excluded. Force majeure is understood to include any and all circumstances or events which are beyond the control of Biking4All that prevent it (even temporarily) from fulfilling its obligations in whole or in part. This includes, but is not limited to, non-delivery or late delivery or errors from suppliers or other engaged third parties, instructions, decisions or interventions of any kind by public or regulatory authorities (“fait du Prince”), terrorism or the threat of terror, weather conditions (such as extreme heat, thunder, storm, gusts, floods, etc.), fire, riot, war or threat of war, uprising, epidemics, pandemics (such as COVID-19), state of quarantine, disruptions in a (telecommunications) network or connection or used communication systems, riots on the public highway, blockades, strikes or lock-outs, demonstrations and other disturbing disturbances.
Cases of force majeure do not give the right to any reimbursement of the registration fee or any other form of compensation for damages.
COVID-19 is an extremely contagious disease that can lead to serious illness and death. An inherent risk of exposure to COVID-19 exists in any public place where people are present. Attending the event is entirely voluntary and at the participant’s own risk, and implies acceptance of the risks associated with exposure to COVID-19. The organiser shall not be liable in any way in case of contamination with COVID-19.
If the organiser has to cancel the event due to an epidemic or pandemic (such as COVID-19 and any new outbreaks thereof) and/or emergency government measures (“force majeure”), the registration will automatically be transferred to the new date or the next edition of the event.
In case of cancellation of the event by Biking4All, other than in the event of force majeure, the tickets will be exchanged for tickets for a new / next edition of the event or another Biking4All event. Any other costs incurred in connection with the event, such as service and administration costs and any extras (such as merchandising, T-shirts, training schedule, charity, etc.), will not be reimbursed.
Article 4. Participation
Participation in the event is only possible with a valid registration and if the following age requirements have been met:
Participants under the age of 16 must always be accompanied by a person older than 18.
During the participation, proof of registration (number on chest, handle bars, wristband, etc.) must be visible at all times.
The participant shall always respect the environment. The participant shall look after his/her own safety and the other participants. Participants must follow the instructions of the organiser, medical teams and police.
Participants shall at all times wear a helmet during cycling events. The Highway Code needs to be respected.
The organiser reserves the right to exclude participants from participation who do not respect the provisions of these general terms and conditions or pose a danger to themselves or third parties.
Article 5 Prices
The specified prices are always in Euros and inclusive of VAT, unless explicitly specified otherwise. The registration fee for Happy Bike Days includes a €5 annual membership fee to Biking4All Asbl.
Article 6 Payment
On registering, the participant must pay the full amount of the registration (registration fee and extras) using the provided online payment system.
Biking4All believes it has taken all possible and relevant precautions and as such acts as a normal and diligent online-seller. Possible theft can therefore not be invoked against Biking4All.
Article 7. Change of registration
Participants who want to transfer their registration for an event to another person can do so on the day of the event on-the-spot. The administrative cost as indicated on-the-spot is payable for this.
Article 8 Healthy & safe sports and COVID-19
Participation requires good health and good conditional preparation. The participant declares to meet this condition. Before participation, the organiser recommends a preventive sports medical examination at a certified sports doctor.
The organiser has taken the necessary health and safety precautions for the event. The participant undertakes to strictly comply with the applicable measures, which can, at any time, be adjusted by the organiser to the circumstances and to the then applicable regulations.
It is recommended that participants do not take part in the event when showing symptoms that might indicate COVID-19, such as feeling feverish, fever, cough, shortness of breath, running nose or unusual fatigue.
Risk groups are recommended not to take part in the event.
Article 9. Personal details and intellectual property rights
All information of the participants is for Biking4All’s administration. Biking4All and her partners will use the information for purposes of subscription to the Event and marketing and communication purposes. The General Data Protection Regulation 2016/679 relating to data processing lays down the access right to the data and the correction thereof. At all times the participant can request the correction of his/her personal data based on the contact details specified in these general terms and conditions.
Through your participation to the event you declare you agree with a possible use of your details, photograph or portrait right in print, film, video, etc. for promotional purposes of Biking4All and its events, without claiming payment for this.
The participant states he/she is familiar with the fact that techniques may be used that allow his/her exact location to be tracked at any moment by picking up signals of the chip, included in the proof of participation which the participant is wearing. The participant gives consent to Biking4All to make this information public so that it can be viewed by everyone.
The participant gives consent to Biking4All to track his/her location real-time (live tracking) as described above, to save this data in a file, to provide it to third parties and to publish it online, through social media and mobile applications.
Article 10. Comments/complaints
Comments need to be submitted via one of the channels specified in the heading. Biking4All shall always, in all reasonableness, try to treat every comment within 10 days upon receipt through one of the aforementioned channels. If this is not possible, it shall also be notified to the participant and an alternative timing is suggested.
Article 11. Validity of clauses
If one or a number of articles of these conditions are void or unlawful, for whatever reason, this does not prejudice the validity of the other parts of the conditions.
Article 12. Applicable law – Jurisdiction
These general conditions are governed by Belgian law. Any disputes arising from these general conditions fall within the exclusive jurisdiction of the competent courts of the registered office of Biking4All.